Account Clerk

About the Role

Our Client is seeking a detail-oriented Account Clerk to join their financial operations team in Indianapolis. This role is pivotal in maintaining the integrity of agency financial records, ensuring accurate transaction processing, and supporting overall budgetary controls. You will operate in a fast-paced environment where accuracy and confidentiality are paramount, handling significant sums of money and sensitive financial data. As a key member of the administrative staff, you will provide essential support to department leadership by managing vendor relationships, processing payments, and generating critical financial reports. This position offers the opportunity to apply strong bookkeeping and auditing skills within a our client context, contributing directly to the efficient and compliant operation of state-funded programs.

Key Responsibilities

• Maintain official agency financial records, ensuring their accuracy and compliance with established auditing standards.
• Process financial transactions including writing checks, transmitting payments, and posting encumbrances and expenditures.
• Validate and approve invoices, checking requisitions for quality, quantity, and price against Quantity Purchase Award contracts.
• Prepare monthly, quarterly, and yearly financial reports, including profit-loss statements and other necessary computations.
• Manage vendor database maintenance and negotiate the settlement of accounts to ensure timely and accurate payments.
• Assist in the preparation and control of the agency budget, exercising limited purchasing and inventory control duties.
• Receive, deposit, distribute, and account for monies, securities, or other valuables, maintaining strict confidentiality.
• Authorize payment of vouchers or prepare them for director’s signature, ensuring all documentation meets state requirements.
• Operate various office equipment, order supplies, and arrange for equipment repairs to support daily office operations.
• Handle reception duties and call flow routing, providing professional customer service and public relations support.

Required Skills & Experience

• Minimum of 5 years of experience in accounting, bookkeeping, or financial record-keeping roles.
• Working knowledge of bookkeeping principles, auditing procedures, and contracting processes.
• Demonstrated ability to accurately handle money and items of value; must be eligible to be bonded.
• Strong proficiency in financial reporting, including the preparation of P&L statements and budget controls.
• Excellent verbal and written communication skills, with the ability to practice diplomacy, tact, and courtesy in all interactions.
• Ability to work under pressure, solve complex problems independently, and maintain strict confidentiality.
• High aptitude for business mathematics and public relations, with a commitment to accuracy and detail.

Tools & Technologies

• Proficiency in standard accounting software and financial record-keeping systems.
• Experience with Microsoft Office Suite (Excel, Word, Outlook) for report generation and communication.
• Familiarity with office equipment operation, including printers, scanners, and payment processing terminals.
• Knowledge of state-specific financial forms and procurement procedures.

Work Schedule & Duration

• Contract Duration: From December 7, 2026, to September 24, 2027.
• Work Arrangement: Onsite at 2525 N Shadeland Ave, Suite 105, Indianapolis, IN 46219.
• Number of Openings: 3.

Interview Process

The interview process for this position will be conducted via webcam only. Candidates can expect an initial screening followed by a technical/behavioral interview with the hiring manager to assess their financial acumen and cultural fit.

Position Details

• Employment Type: Contract
• Duration: Approximately 12 months (with potential for extension)
• Work Authorization: Must be authorized to work in the United States