Administrative Assistant

About the Role

We are looking for a meticulous and organized Administrative Assistant to support our team at a our client facility. In this 26‑week contractor position, you will play a key role in ensuring accurate report processing, data entry, and document management. You will work closely with cross‑functional teams to maintain data integrity and streamline administrative workflows. Your contributions will directly support the efficient operation of the department and help deliver high‑quality information to stakeholders. This role offers a stable, in‑office environment with a clear schedule and the opportunity to develop your administrative skills in a public‑sector setting.

Key Responsibilities

• Accurately compile, review, and process reports, ensuring all data is up‑to‑date and correctly entered into the system.
• Precisely input and update data into databases, maintaining data integrity through regular checks and audits.
• Maintain and organize a filing system within the database to ensure easy access and retrieval of documents.
• Collaborate with team members to verify the accuracy of information and resolve any discrepancies.
• Manage daily administrative tasks such as scheduling meetings, coordinating calendars, and preparing meeting materials.
• Handle incoming correspondence, including emails, phone calls, and physical mail, and route them to the appropriate parties.
• Assist in preparing reports, presentations, and other documents for internal and external stakeholders.
• Support the implementation of best practices for document management and storage.
• Maintain confidentiality of sensitive information and adhere to data privacy policies.
• Adapt to new systems and processes quickly, demonstrating flexibility and continuous learning.

Required Skills & Experience

• Minimum 1 year of experience in report processing, data entry, and data organization.
• Strong attention to detail and accuracy in handling large volumes of information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with data management software.
• Excellent organizational and time‑management skills, with the ability to prioritize tasks and meet deadlines.
• Ability to work independently as well as collaboratively within a team environment.
• Adaptability and a willingness to learn new systems and processes quickly.
• High level of professionalism and discretion when handling confidential information.

Tools & Technologies

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Data management software and database systems for data entry and reporting
• Document management and filing systems
• Standard office equipment (printers, copiers, fax machines)

Work Schedule & Duration

• Contract length: 26 weeks (October 13, 2026 – April 30, 2027) with potential extension.
• Work arrangement: In‑office only at the our client building, 302 W. Washington Street, Indianapolis, IN 46204.
• Hours per week: 37.5 (8:00 am – 4:30 pm with a 1‑hour lunch break).
• On‑site presence required; remote work not available.

Interview Process

The interview process typically includes an initial screening call followed by an in‑person interview with the hiring manager and a senior team member. Candidates may also be asked to complete a brief skills assessment related to data entry and report processing.

Position Details

• Employment Type: Contract
• Duration: Approximately 12 months (with potential for extension)
• Work Authorization: Must be authorized to work in the United States